Keyword Highlighting

Create Rules

Define a keyword rule that will find and highlight terms in a specific (other than the default yellow) color.

  1. On the Home page, select Configuration:

  2. Select Keyword Highlighting:

    • You will see a list of all keyword rules that have already been created. These can be deleted or edited.

  3. To create a new one, select Create New Item. 

  4. Define the Name. 

  5. Define one or more Keyword Queries.

  6. Click  

Reuse Rules

Once a rule has been created, it can be copied and pasted into other matters reducing the time needed to create rules in each matter.

  1. To copy one rule, select the Rule and click Copy Rule.

  2. To select all Rules, click Copy Rules located in the upper right of your window.

  3. Open the new matter.

    1. Select Configuration.

    2. Select Keyword Highlighting.

  4. Select Paste Rules located in the upper right of your window.

    Note: The shortcut keys Ctrl C and Ctrl V may be used for copy/pasting as well, but depending on independent browser configuration, may not work for all users.

  5. Duplicate rules are not allowed. If a rule already exists you will receive an error message.

Query Syntax Help

For more information, please refer to ZyLAB One Search Language Guide.

Use predefined macros, like #amount# or #date#. A "Placeholder #xxx# is not found" message is shown when the macro is not recognized.

  • Fuzzy

    finds variations of a term.

    Example: dutch~1, will find dutch, ditch, duich, durch, etc.

  • Question Mark ?

    matches a single character.

    Example: wom?n, will find woman and women.

  • Asterisk *

    matches zero or more characters.

    Example: *most, will find most and almost.

  • AND

    finds related terms and narrows your search.

    Example: president AND america, will only find files with both terms.

  • OR

    finds one or all terms and broadens your search.

    Example, car OR transportation, will find files with only the term car or transportation, and files with both terms.

  • NOT

    allows you to exclude terms.

    Example: NOT apple, will find all files that do not contain the term apple.

  • TO

    finds occurrences of a term/query falling between two other terms/queries.

    Example: dear TO sincerely {John}, will find the term John falling between dear and sincerely.

  • Within

    finds related terms within a defined range.

    Example: Tom w/2 John, will find the term Tom within two positions (terms) from John (Tom knows John because Tom is his brother).

  • Precedes

    finds preceding terms within a defined range.

    Example: live p/2 work, will find ‘live to work’ but not ‘work to live’.

  • Number Range

    finds numbers or number ranges.

    Example: (>1 : <10), will find all values between 1 and 10.

  • Quorum

    finds a specified number of terms from a list.

    Example: 1 of {blue, green, red}, will find at least one or more colors from the list in a file.

  • Character Patterns []

    matches a single character and/or range that is contained within the brackets.

    Example: m[a-z]n, will find all terms with three letters that start with an m and end with an n.

  • Negation [^]

    negates a single character and/or range that is contained within the brackets.

    Example: [^b]pple, will find apple, but also –pple, cpple, dpple, cpple, etc. But not bpple.

  • Preceding Element +

    matches the preceding element one or more times.

    Example: ab+c, will find abc, abbc, abbbc, abbbbc, etc. But not ac.

  • Preceding Element {m,n}

    matches the preceding element at least m and not more than n times.

    Example: ba{2,3}b, will find baab, baaab, but not bab, baaaab.

  • Preceding Element {m}

    matches the preceding element exactly m times.

    Example: [0-9]{3}-[0-9]{4}, will find local phone number 123-4567.

  • Preceding Element {m,}

    matches preceding element at least m times.

    Example: ba{0,}b, will find bb, bab, baab, baaab, etc.