ZyLAB ONE SaaS What's New

What

• Audio and Video transcription is depreciated and no longer available in ZyLAB ONE. Clients requiring this functionality can migrate to other Reveal products.

• Export from Document List to CSV or Excel with column names as seen on screen.

• Download searchable PDF for image-based documents that already have OCR text in the Document View.

• Add option to produce documents as WCAG 2.1 compliant PDF documents (compliance is depending on the original document, for example documents with very small fonts or bad contrast are not compliant and during production, no modifications are made to the lay-out of documents).

• Several bug fixes

What

• Removed limit when downloading values from a facet

• Improved performance audit functionality

• Fixed invalid documents count in the production wizard for child documents

• Fixed deletion of documents in combination with document security to prevent deletion of documents (child object) that are not in the document list

• Fixes for email threading analysis when joining email trees with dummy roots

• Several security updates

What

• Ability to choose templates for productions and batch downloads

• Added several default system templates with pre-defined settings

• Added the option to create your own production templates

• OCR during production and Batch Download will use language from language field

• For documents that required OCR during processing will reuse the existing OCR and images for PDF production when no redaction or fields are burnt in.

Why

• Improve usability of production option

• By using templates there is less room for errors

• Improved quality of the Production and Batch Download output

What

Changed the styling of the app to the Reveal branding guidelines.

Added additional redaction codes for the Dutch Woo Legal Review templates.

Dutch Woo_Passief Legal Review template now displays by default the Review Batches.

Added additional fields to the Dutch Woo Legal Review templates.

Added Black redactions as a preset in the production settings.

Several Bugfixes and Security updates.

Why

Branding now reflects that ZyLAB ONE is a Reveal product.

To improve the user experience.

What

Several legacy fields that were not used, had duplicate values or caused issues in productions have been removed from the system.

Why

To improve the process of document productions.

How

This means that in some cases the load files that are pre-defined require an update. The fields that have been removed are:

• Original path

• Creation date

• Current datetime

• Index longname

• Index shortname

• Original filesize

• Last modification date of file

• Last access date file of file

• hash

• OCR status

What

If an auto redaction fails, you now have the option to retry adding the auto redaction or check the document by hand.

Why

To optimize the process for finding and resolving auto redaction errors.

How

From the auto redaction error message, select an option:

• Retry

• Retry manually

• Close.

What

The field will show the status of the Auto Redactions on the document in general (generated, failed, not generated etc.)

Why

To quickly search for documents with auto redaction failures.

How

Open Settings>Columns>Check the Box to add Auto Redactions Status.

What

For clients that use LIVE EDA, you can now search and export data using a new LIVE EDA UI directly in ZYLAB ONE.

What

New versions of models released.

Why

Improved quality and performance and 4 new entities (DATE, TIME, MONEY and PERCENT).

How

New entity types are available only when user has Insights permissions to select them.

What

Additions made to Upload API to support ZySCAN data.

Upload API can now be used to load ZySCAN data into ZyLAB ONE.

Why

To provide an API-enabled method for uploading ZySCAN XML-files into ZyLAB ONE.

Each XML-file uploaded via the Upload API, is represented as a single document in ZyLAB ONE.

How

When using the Upload API, enable the option Keep original file names.

Further information and instructions are available upon request.

What

Download the redacted version of the document opened in Document View, as PDF.

Why

Download a PDF of a single document, containing the redactions (and redaction codes) applied, without running a full production.

How

Open a document in Document View. Navigate to Actions. From the Download options, select PDF (Redacted Version).

Permission to download documents is required.

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What

Search by redaction code entry.

Why

Find all documents with (a) specific redaction code(s) applied.

How

Perform a Search. Navigate to Fields, select Code Entries. Select the relevant redaction code entry.

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What

Improvement for creating a production and placing the files in a single root folder.

Why

Now, when using (unique) field names to auto-generate document names, files are placed in the root folder.

How

Open Create Production > Image Settings, Native Settings, or Text Settings. Navigate to Folder Properties. Enable Place files in root folder.

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What

Extract entities by creating and running Extraction Jobs corresponding to specific Extraction Rules.

Why

Automate the extraction of entities, as specified by the selected Extraction Rule.

How

Open Insights. Navigate to Extractions. Create a New Extraction or view existing Extractions.

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What

When creating a production, opt to place files in a single root folder.

Why

Place all image, native, and text documents in the corresponding file type folder.

How

Open Create Production > Image Settings, Native Settings, or Text Settings. Navigate to Folder Properties. Enable Place files in root folder.

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What

Copy the configuration of one or more rules and paste into additional matters.

Why

Save time configuring rules for multiple matters.

How

Open Configuration > Document Security. Select the Copy Rule button associated with a single rule, or select Copy All to copy all rules. Open the target matter and Paste Rule(s).

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What

IPRO rebranding

Why

Branding now reflects that ZyLAB ONE is an IPRO product.

How

• Updated logo

• Refreshed color scheme

What

Edit the metadata values assigned to one or more Fields.

Why

Manage the metadata values associated with each document. Perform Field Editing to make changes to values auto-filled or entered in the document Fields.

How

In Document View, navigate to the Fields panel, select Edit Fields. Make the desired changes, click Apply and Close.

Requires relevant security permissions are required.

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What

Produce Excel-format reports of Load Files created in Legal Productions.

Why

Additional support of reporting options available for Load File production.

How

In the Production Wizard, on the Load File tab > Select a Load Format, check the box for XLSX.

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What

By default, pagination of spreadsheets is disabled.

Why

Reduces visual clutter, prevents errors.

What

Copy one or more Keyword Highlighting rules and paste into additional matters.

Why

Save time recreating rules in multiple matters.

How

Open Configuration > Keyword Highlighting. Select the Copy Rule button associated with a single Keyword rule, or select Copy Rules to copy all rules. Open the target matter and Paste Rule(s).

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What

Show or hide redactions applied underneath full-page redactions.

Why

Additional production options for redactions.

How

In the Production Wizard, on the Image Settings > Redactions tab, enable or disable Hide Underlying Redactions.

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What

Extract entities with a query consisting of up to 10,000 characters (Batch Search) or an exact match of a list of values (Dictionary).

Why

Additional options for extracting entities.

How

Open Insights. Navigate to the Library. Create a New Extraction Rule.

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What

Add custom extraction rules to the default library to synchronize rules across maters.

Why

Save time recreating custom rules in multiple matters.

How

Open Insights. Navigate to the Library. Create a rule, add it to the default library. Open the target matter, and select Synchronize Extraction Rules to add the custom rule(s).

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What

When deleting single, multiple, or all document(s) from the matter, related entities are removed in Insights.

Why

Ensures the appropriate deletion and removal of document(s) and corresponding entities.

How

Delete by manual selection: in the Document List, select document(s). Then, open Settings, and click Delete.

Delete by query. Then, open Settings, select a List Option, and click Delete.

Permission to delete all documents selected for deletion, is required.

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What

Copy one or more Auto Redaction rules and paste into additional matters.

Why

Save time configuring Auto Redaction rules for multiple matters.

How

Open Configuration > Auto Redactions. Select the Copy Rule button associated with a single rule, or select Copy Rules to copy all rules. Open the target matter and Paste Rule(s).

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What

Permission to control the security configurations of users within the selected matter.

Why

Simplify the administering of security permissions within a specific matter, without manual intervention from support.

How

Open Configuration > Role Management. Enable the Manage Security permission.

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What

View and download Audit reports detailing important Global Event actions.

Why

Logs Global Event Types, including: Create Matter; Matter Deletion (Start / Completion); Changes to Principal Roles; Changes to Roles; User Logins/Logouts.

How

Open the Global Audit Log to view all logged Global Events. Download the report as CSV.
Permission to View Audit Log is required.

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